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The scope shouldn't be
written by the company
bidding on it.

Written Mold Remediation Protocols

An independent, written scope of work that defines exactly what remediation must accomplish — so contractors bid the same job and you can tell whether it was done.

Request a proposal Call (904) 206-7311

Mold Remediation Protocols for Commercial Properties in Northeast Florida

Hanna Commercial Property Inspections writes independent mold remediation protocols for commercial buildings throughout Northeast Florida. A remediation protocol is a written scope of work specifying containment construction, engineering controls and negative air requirements, worker protection, which materials are removed versus cleaned, cleaning and drying standards, and the clearance criteria the space must meet when work is finished. Because the protocol is written by an assessor rather than the contractor performing the work, competing bids price identical scope and the finish line is defined before anyone starts. We write protocols only from our own assessment, so the specification rests on data we collected firsthand. Serving Duval, St. Johns, Clay, Nassau, Baker, Bradford, Putnam, and Alachua counties. Florida Mold Assessor License MRSA5649.

The problem

When the remediation contractor writes the scope of work, they are defining the size of their own invoice and the standard they'll be judged against. Not because contractors are dishonest — most aren't — but because no one should be asked to grade their own homework on a project this expensive.

What it is

The instructions, in writing.

A remediation protocol is a written specification for the work that needs to happen: what gets removed, how the area gets contained, what engineering controls are required, how materials are handled, and what condition the space must be in before it passes clearance.

It's produced after assessment, once the extent and source of the problem are actually known. It is not a bid, an estimate, or a sales document — it's the technical scope that bids are written against.

Without a protocol, three contractors will quote three different jobs and call them all the same thing.

Why it matters

What a protocol gives you

  • Comparable bids — every contractor pricing identical scope
  • A defined finish line, agreed before work starts
  • Documentation an insurer can evaluate against the claim
  • Protection from scope creep and mid-project change orders
  • A clear basis for clearance testing at the end
  • A record of due diligence if the matter is ever disputed

Contents

What's in a protocol we write.

Scope varies with the project, but every protocol addresses each of these.

Affected areasDefined boundaries of the work area, including adjacent spaces requiring precaution, with square footage and materials identified.
Moisture sourceThe underlying condition that must be corrected — because remediation without source correction is temporary by definition.
ContainmentContainment type and construction, negative air requirements, decontamination chambers where warranted, and adjacent-area protection.
Engineering controlsAir filtration equipment, pressure differentials, exhaust configuration, and HVAC isolation or shutdown requirements.
Worker protectionPersonal protective equipment appropriate to the scope, and entry and exit procedures.
Removal & handlingWhich materials are removed versus cleaned, removal methods, cut lines, and waste containment and disposal handling.
Cleaning & dryingSurface cleaning methods, HEPA vacuuming requirements, and drying targets for structural materials.
Clearance criteriaThe stated conditions the space must meet to pass independent verification — written before work begins, not negotiated after.

Who orders a protocol

Anyone spending real money on remediation.

Owners

Property managers & owners

Putting a job out to bid and needing three contractors to price the same work rather than three different interpretations of it.

Claims

Insurers & adjusters

Establishing what the covered scope actually is, before a contractor's estimate becomes the de facto definition of it.

Counsel

Attorneys

Documenting what proper remediation required, in matters where what was done is the question at issue.

Contractors

Remediation firms

Working from an independent scope so the finish line is defined by someone other than you — and disputes have a document to point at.

How it works

From assessment to document.

STEP 01

Assessment first

A protocol requires knowing the extent and the source firsthand, so we write them only from our own assessment. We won't specify remediation off data we didn't collect.

STEP 02

Scope definition

We define work-area boundaries, containment requirements, and what has to be removed versus cleaned.

STEP 03

Written protocol

The full document, written to be handed directly to contractors for bidding without further interpretation.

STEP 04

Clearance at the end

When work is complete, we verify against the criteria the protocol already stated — no moving targets.

Get the scope defined first.

Tell us the building and what's already been found. We'll tell you whether a protocol is warranted and what it costs.

Request a proposal Call (904) 206-7311

(904) 206-7311  ·  info@hannacpi.org  ·  FL License MRSA5649  ·  Assessment only

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